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Go Digital for Publishers
What is “Go Digital”?
“Go Digital” is our digital rights management platform for publishers and copyright holders. You can manage license requests from us online from your account at EasySongLicensing.com. Best of all, it’s totally free. Ditch the paper today!
Why go digital?
If you manage copyrighted materials, you know how the paper can pile up. Managing that paper can be a mess. We created this platform to eliminate the mess, and make rights management easier than ever.
Always know how much we owe you and when you will be paid.
What are the specific benefits for publishers?
You get unlimited access to all of the licensing information you receive from us (Notice of Intention, Statement of Account, Royalty Payment), online, for free. View requests live, as they come in. Search by date, title, composer, song ID and more. Easily print one request or many. Export custom reports to Microsoft Excel. Share access with colleagues or business partners.
How do licensees benefit?
We deliver the Notice of Intention to you instantly online. Licensees benefit from faster delivery of their proof of licensing. What took a few days with the United States Postal Service now happens instantly online.
Do you need to provide proof that you represent the catalog you are requesting access to?
Yes. As part of the verification process, after you sign up, we might call or email you, and depending on the size of the catalog requested, we might ask for your W-9, or an email or letter on your company letterhead indicating you are an authorized manager of the catalog in question.
How do you sign up?
Complete the Go Digital Form you receive from us (accompanies Notices of Intention and Statements of Account) and follow the instructions to return it to us. Once we receive your completed form, we will complete a verification process and give you access. Watch for an email from us with an invitation, and link to access your info online.
What happens after you sign up?
A few business days after you return the completed Go Digital form, we will email you a link to access your info. Click the link in that email to continue. When you do, you’ll be asked to sign in to your EasySongLicensing.com account. New users will have to create an account.
Okay you’re all signed up. How do you access your information?
After you receive your invitation from us, sign in at EasySongLicensing.com. You will see Your Publishers page, a list of publishers you have access to, with links to View Info, View Permissions, View Royalties, and more. To return to Your Publishers, click your profile pic at the top right, and then click Your Publishers.
How do you search for requests?
From Your Publishers, click View Royalties to open the Royalty tracker. The panel on the left allows you to search paid and unpaid requests, by date, using a variety of search criteria (song title, composer, arranger, your publisher ID, public performance rights agency song ids and more). Click Reset Search to clear the search criteria. If you don’t see any results, try swapping the Paid and Unpaid option, or broadening your search.
Manage requests and royalties from us for multiple publishing entities in “Your Publishers”.
How do you access “Your Publishers”?
Sign in, click your profile pic at the top right, then click Your Publishers.
How do you access the “Royalty Tracker”?
Sign in, click your profile pic at the top right, then click Your Publishers. From Your Publishers, click View Royalties to open the Royalty tracker.
How do you get the total owed to you for a given period?
Get the total royalties owed to you for any search, by clicking “get total owed” on the yellow Action Panel at the top right of the Royalty Tracker.
How are ownership splits handled?
We split royalty payments according to percentages of ownership. If you own 50% of a song, your payment will reflect that amount.
Song ownership information or percentages are not correct. How do you fix this?
For individual songs, you can contact us and we will make the correction (provided adequate proof of ownership and accuracy of the split). We also encourage you to send us your catalog. You can email this to us in a spreadsheet and we will import it into our database.
View and print Notices of Intention and Statements of Account online.
How do you view and print Notices of Intention?
Click any date in the NOI column of the Royalty Tracker to open the Notice of Intention for that request in a new window. Then print directly from your web browser. You can also print many Notices of Intention at once. Select the requests you want to print by checking the boxes on the left of the Royalty Tracker. A link to Print will appear in the yellow Action Panel at the top right of the Royalty Tracker. Click Print to continue. Wait as the requests are prepared, then click Continue. The selected requests will open in a new window ready to print from your web browser. You might need to scale the view of your browser to fit the requests to one per page. You also have the option to quickly swap between NOI and SOA, as well as a light or dark background.
How do you view and print Statements of Account?
Click any date in the SOA column of the Royalty Tracker to open the Statement of Account for that request in a new window. Then print directly from your web browser. You can also print many Statements of Account at once. Select the requests you want to print by checking the boxes on the left of the Royalty Tracker. A link to Print will appear in the yellow Action Panel at the top right of the Royalty Tracker. Click Print to continue. Wait as the requests are prepared, then click Continue. The selected requests will open in a new window ready to print from your web browser. You might need to scale the view of your browser to fit the requests to one per page. You also have the option to quickly swap between NOI and SOA, as well as a light or dark background.
How do you export data to Excel?
First, search for the data you want to export. Then, select the requests you want to print by checking the boxes on the left of the Royalty Tracker. To select all, check the first checkbox. A link to Export will appear in the yellow Action Panel at the top right of the Royalty Tracker. Click Export to continue. A window will appear with Export options. Choose All Rows to export all the searched data (even across pages). Selected Rows Only will export only green selected rows (and won’t work across pages). Choose Standard, Complete, or Custom (and choose from the list) to specify the columns to export. Click Export. The selected requests and data columns will be exported to a Microsoft Excel spreadsheet that you can Open or Save.
How do you share access?
To share access with colleagues, you must first have the necessary Can Share administrator permission. If you do, from Your Publishers, click Manage Permissions. This will open the page to Manage Access. Here you can modify permissions, or add users with access. To add a user with access, type the user’s name and email address in the boxes and click Add. They will receive an email invitation and Can View access by default.
Did you receive a Notice of Intention or Statement of Account from us? Not sure what to do?
If you are new to Easy Song Licensing, this could take you by surprise. We follow the Compulsory Mechanical Licensing Law to help our clients obtain licenses for cover songs. Part of this law involves reporting to the copyright holder and sending payment. Because the law is compulsory, there’s no action required on your part. If you receive a notice from us, it simply means we will follow up the month following the release date with a statement and royalty payment. You don’t have to do anything.
Can you still get paper or emailed notices?
We will do our best to meet your individual needs. If you have special requests, please let us know. If you try the new digital platform and discover paper and email isn’t really necessary, you can let us know too.
Copyright Notary helps indie artists, corporations, churches, schools, community groups, and individuals get permission to use copyrighted music for all types of uses. Its Cover Song Licensing service makes it easy to get 100% of the permission required to release a new version of any song in 1-2 business days. Through its Custom Licensing services, Copyright Notary offers music rights clearances for any use, with dedicated, personal assistance from an experienced specialist. Committed to accuracy and transparency, Copyright Notary adds value to the music industry through innovation, education, and efficient rights administration.
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